Sporting Director’s Office Administrator
Al Qadsiah.com
- الخبر
- دائم
- دوام كامل
To ensure the smooth operation of the Sporting Director’s office by maintaining records, coordinating meetings and travel logistics, and assisting with HR and finance administrative tasks.Job Responsibilities:Administrative and Clerical Support
- Assist the Sporting Director’s Office Manager with managing schedules, meetings, and travel logistics
- Handle document filing, record-keeping, and data entry for staff contracts, reports and meeting records.
- Maintain and update databases related to all first-team staff and service level agreements.
- Serve as a point of contact for internal departments needing basic assistance from the Sporting Director’s Office
- Serve as a point of contact for staff professional development requests and track and record all requests, attendance and certifications
- Manage routine email correspondence and inquiries
- Provide support to arrange meetings, agendas, take minutes, and distribute meeting summaries and actions
- Maintain and update the Sporting Director’s office calendar
- Assist in tracking expenses, purchasing, processing invoices, and ensuring all financial, procurement and HR processes are carried out in a timely manner
- Ensure financial, procurement and HR documents/reports are properly signed, recorded and tracked over time
- Ensure the Sporting Directors office is always organised and professional.
- Maintain office supplies, ensuring smooth daily operations.
- Assist in IT support requests and equipment management
- Deputise for the Sporting Director’s Office Manager as and when needs
- Ensure all continuous professional development and training courses are up to date and the minimum professional standards of the role are met.
- Any other duties as requested by the line manager or Sporting Director
- Bachelor’s degree in Sports Management, Business Administration or related field
- Level 3 (A Level) Qualification or equivalent experience
- Experience in executive-level administrative support, preferably in sports or a high-performance environment.
- Strong organisational and communication skills with attention to detail.
- Agile and adaptable with the ability to work under pressure in a fast-paced football environment sometimes outside of normal office hours.
- Proficiency in Microsoft Office, Google Suite, and project management tools.
- Ability to handle sensitive football-related information with professionalism.
- Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
- Experience in working closely with executives, managers, or senior technical staff.
- Ability to plan and execute meetings and complex travel logistics efficiently.
- Passion for football and an understanding of the operational dynamics of a high-level professional Football Club.
- Experience in working closely with executives, managers, or senior technical staff.
- Ability to plan and execute meetings and complex travel logistics efficiently.
- Experience within a professional club in the Middle East.
- Multilingual skills, particularly English, Spanish and Arabic.
- Be Part of the Legacy: Join a club that’s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence.
- Experience the Culture: Thrive in an environment that values quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony. This is the Qadsiah Way.