Executive - Operations

• Provide administrative assistance to various departments, including data entry, document preparation, and filing.

• Coordinate meetings, conferences, and appointments as required.

• Assist in managing office supplies and inventory.

• Collaborate with the Talent Team to assist in seating arrangements for employees.

• Coordinate with messengers/Runners to deliver clients, Vendors and governmnetal stuff (Invoices/Documents) as required.

• Follow up on various talent-related matters, ensuring tasks are completed in a timely manner.

• Coordinate with finance team to manage all invoices and expenses POs.

• Coordinate office related stuff with office Boys as required.

• Issuing all Expenses Pos and register invoices

• Drafting Manual Invoices

• Creating new Expenses Vendor and clients in the New System

• Tracking & reporting office attendance & rotation plans

• Arrange travel for employees, including flights, accommodation, transportation, and visa processing when needed.

• Prepare travel itineraries and ensure all travel-related documents are in order.

• Monitor and reconcile travel expenses and ensure compliance with company policies.

• Effectively communicate with clients, employees, and visitors to address inquiries and provide information.

• Handle and distribute incoming and outgoing mail and packages.

• Assist in managing calendars for management.

• Schedule appointments and meetings, ensuring efficient use of their time.

• Experience in the same field is preferable.

Publicis Groupe