Senior Administrator - Bid Management

• Manage and coordinate the full lifecycle of bid and proposal activities across multiple solutions and regions.
• Review tender requirements and ensure compliance with client qualification criteria.
• Coordinate the preparation, review, and submission of proposals to ensure accuracy, completeness, and quality.
• Ensure proposal documentation meets required standards for format, structure, and presentation.
• Verify that all proposal components are current and complete, including legal terms, financial details, SLAs, and supporting documentation.
• Ensure proposals are submitted within defined deadlines while maintaining high quality standards.

• Prepare and package bid documentation for submission in accordance with tender requirements.
• Manage bid submission processes, including physical and online tender submissions.
• Coordinate internal communication across stakeholders to ensure timely delivery of required inputs.
• Track critical bid timelines, milestones, and deliverables.

• Maintain and update proposal templates, documentation standards, and supporting materials.
• Coordinate the preparation of legal documentation required for bid participation.
• Ensure all supporting documentation such as CVs, certifications, and work references are included and up to date.
• Support contract development processes related to awarded bids.

• Ensure all bids and proposal activities are accurately recorded within the CRM system.
• Support the Sales Operations team in maintaining CRM data accuracy and reporting.
• Assist in tracking bid-related performance metrics, dashboards, and KPIs.

• Serve as a coordination point for bid-related communication between internal teams and clients.
• Monitor bid management communication channels and ensure timely distribution of relevant updates to stakeholders.
• Track action plans and follow up on pending deliverables to ensure timely bid completion.

• Bachelor’s degree in Business Administration, IT, Management, or a related field
• Minimum 5 years of experience in bid management, proposal coordination, or sales operations
• Strong English and Arabic writing and communication skills
• Experience working with enterprise or government tender processes is preferred
• Knowledge of the Saudi bidding market is considered an advantage
• Strong understanding of bid management and proposal development processes
• Experience working with CRM systems and sales reporting tools
• Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint
• Good knowledge of document management and proposal formatting tools (e.g., Adobe Acrobat)
• Familiarity with online tendering platforms
• Knowledge of MS Visio and MS Project is an advantage

ZainTECH