Executive Secretary

• Organize the CLO’s schedule and fully coordinate meetings and official appointments.
• Receive visitors and delegations and coordinate reception procedures in accordance with approved protocols.
• Draft and prepare official letters and correspondence in both Arabic and English, as instructed.
• Organize and securely file documents in accordance with the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements, bookings, and official mission expenses for the CLO.
• Prepare meeting minutes and follow up on the resulting decisions and recommendations.
• Handle incoming and outgoing communications, including managing official email correspondence.
• Perform other administrative tasks as assigned within the scope of the role.

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 2–3 years in legal departments within the corporate sector.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in both Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills with all organizational levels.
• Strong commitment to confidentiality and professionalism.
• Proficiency in preparing professional presentations.
• Ability to design basic office visuals and layouts (if required).

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in dealing with others.
• Ability to work under pressure.
• Accuracy and attention to detail.
• Strong time management and prioritization skills.

Bayt