Project Planner

• Lead the development of integrated project timelines for interior design projects — from concept design, technical documentation, procurement, manufacturing, to installation.
• Create and maintain master schedules identifying key milestones, lead times (e.g. material selection, production, delivery), and dependencies between departments (Design, FF&E, Site Coordination).
• Ensure project schedules are realistic, tracked, and regularly updated, with stakeholder buy-in and visibility.

• Enforce adherence to internal workflows and approval processes across departments — including Design, Procurement, Finance, and Site Management.
• Audit project trackers, documentation, and delivery checklists to ensure consistency and accuracy.
• Ensure all teams understand and meet agreed milestones, scope commitments, and deliverables.

• Identify project risks early (e.g. delayed material samples, client decision bottlenecks, contractor readiness) and proactively mitigate them.
• Ensure transparent and timely communication of delays or roadblocks to executive leadership and relevant departments.
• Maintain up-to-date project dashboards and risk registers for internal review (e.g. CEO weekly reviews).

• Manage complex or non-standard project initiatives (e.g. international installations, ultra-custom FF&E packages) with tailored timelines and reporting needs.
• Coordinate with niche suppliers or external consultants for special programs requiring elevated oversight.

• Prepare high-quality client-facing reports summarizing progress, upcoming milestones, and key decisions.
• Ensure alignment between client expectations, commercial agreements, and internal planning.
• Act as a point of coordination between external consultants (lighting, AV, landscape) and internal teams to ensure coherent delivery.

• Promote a culture of precision, accountability, and proactive project management — benchmarked against leading global firms.
• Provide mentoring and structure to junior or design-led teams less familiar with structured delivery models.
• Advocate for continual improvement in project planning tools and standards.

• Minimum 7+ years of experience in project planning and management within luxury interior design, high-end residential, or boutique hospitality sectors.
• Strong understanding of interior design workflows, bespoke FF&E production, and installation sequencing.
• Demonstrated ability to enforce structured timelines and ensure cross-departmental accountability.
• Experience working in fast-paced, design-driven environments.

Bayt